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Video-conferencing app Zoom wasn’t really this popular before COVID-19. Since most of the companies have allowed their employees to work from home, Zoom has become one of the most commonly used WFH apps lately. Not just the official meetings but a lot more is happening over Zoom, which includes family video chats, playing games, and chit-chat with friends, webinars, etc.
But do you know about Zoombombing? Zoom, the videoconferencing app, has become a target for hackers and Zoombombing is one such attack where your personal meeting or a webinar is hacked and many uninvited people join in and bombard you with the offensive content and hate speech. Thousands of personal Zoom video calls exposed to strangers on the Internet! Moreover, over 500000 passwords have also been leaked on the internet! It is therefore imperative that you take some precautions if you wish to continue using this service.
Today, in this post, we will learn about some important Zoom settings for security. While all this may help you to some extent, you should know that this will not secure any of the content of your sessions from prying eyes since the issue is not with external attacks, but Man-in-the-middle attacks and Man-in-the-Browser attacks. So always also ensure that your OS, browser and security software is up-to-date.
Before we proceed with the security settings and features, here are a few points you always need to remember and follow in order to keep the unwanted people out of your Zoom meetings or events.
DO NOT ever share your meeting link on any social media platform or the public forums. Anyone having that link can just jump into your event and create chaos.
Zoom has some settings wherein you can create a new ID for all your zoom meetings, avoid using your Personal Meeting ID and generate a random new ID for every meeting.
You should know that Zoom conversations are not end-to-end encrypted.
Zoom is available as both paid as well as a free version. The free Zoom Basic plan has a 40-minute time limit on meetings with 3 or more participants, whereas the licensed version lets you enjoy unlimited group meetings.
Best Zoom settings for securityIt is important that you do not share your personal meeting IDs and always create strong passwords. Here are some tips that will help you harden the security and privacy settings of the Zoom video conferencing app:
Always set a new Meeting ID & password for each meeting
Lock the meeting.
Remove unwanted participants
Disable 1:1 private chats
Enable Waiting Room
Disable the Join before host feature
Disable Allow removed participants to re-join option
Allow screen sharing by host only
Disable recording of meetings
End meetings as administrator once they are over.
Let us take a look at them in detail.
1] Always set a new Meeting ID & password for each meetingWhen you sign-up for the Zoom app and host a new meeting, you get a unique ID for your personal meeting. Also, you get two different passwords for your meeting. You can invite participants in your meeting with the invitation URL or just by giving them the meeting ID and password.
Read: Video conferencing etiquette you need to follow.
2] Lock the meetingIf you have shared the ID and password with someone and still don’t want them to join the meeting, the simple fix is to Lock The Meeting.
Read: Zoom Tips and Tricks for better Video Conferencing.
3] Remove unwanted participantsRead: Zoom Tips and Tricks for better Video Conferencing.
4] Disable Private 1:1 chats 5] Enable Waiting Room 6] Disable Join before host feature‘Join before host’ feature allows attendees to join the meeting before the host joins, in fact, they can join and attend the meeting without the host, which some people might find risky. If you disable this feature, the attendees will see a pop-up dialog that says “The meeting is waiting for the host to join.”
7] Disable Allow removed participants to re-join optionSign in to the Zoom web portal as an administrator with the privilege to edit account settings.
8] Allow screen sharing by host onlyThe host controls the screen sharing of a meeting. You can make the changes right from the’Share Screen’ tab. You can allow one participant or multiple participants to share the screen. From the Advanced Sharing Options tab, you can select if you want to keep the sharing controls limited to the host.
9] Disable recording of meetingsTo disable the automatic recording of your meetings, you first have to sign in to your Zoom account on the web portal.
From here you can change if the hosts and participants can record the meeting to a local file or not or you can change it to Automatic Recording as per your preferences. Furthermore, you can adjust your settings to get a notification whenever the recording starts. Enabling this setting, send a notification to all the attendees that the meeting is being recorded.
Read: Free Virtual Background images for Teams & Zoom.
10] End meetings as administrator once they are over
We have addressed almost every possible Zoom Settings For Security and Privacy, do let us know if you come across any other security vulnerability.
Read next: Zoom Alternative video calling and web conferencing tools.
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